Reclaim the hours
only you can spend.
Leadership time is the scarcest asset in the business, and it quietly disappears into scheduling, chasing, formatting, following up, and remembering. This playbook moves that layer to a dedicated operator and builds the process around it so it stays moved.
You are probably here because
one of these is true.
These are capability gaps, not headcount gaps. Adding a person to an undefined problem usually makes the problem more expensive. This playbook closes the gap instead.
What we build
- A written map of what leaves your desk and what stays on it
- Inbox, calendar, and meeting-prep standards with a definition of done
- A weekly operating rhythm and a single reporting cadence
- Documented SOPs for every recurring routine we take over
What the operator owns
- Inbox triage, drafting, and follow-through on commitments
- Calendar defence, scheduling, and pre-read preparation
- Travel, expenses, vendor coordination, and document handling
- Chasing internal and external actions to closure
How performance is measured
- Leadership hours returned per week against the discovery baseline
- Percentage of commitments closed within the agreed window
- Meeting-prep completeness before each scheduled session
- Number of routines fully documented and transferred
The ninety-day roadmap
for this playbook.
Foundation
- Time audit and baseline: where the week actually goes today
- Access, tools, security, and communication standards established
- Operator selected, trained on your stack, and embedded
- First tranche of routines documented and transferred
Build
- Operator runs inbox, calendar, and follow-through end to end
- Meeting prep and post-meeting actions handled without prompting
- Progress reported against the milestones set in discovery
Optimize & scale
- Cut low-value recurring work rather than simply absorbing it
- Automate scheduling and reporting steps where it makes sense
- Extend into project follow-up and light process management
Operate & sustain
- Steady state with performance managed by Humanloop
- Documentation kept current so the capability survives turnover
An onshore executive assistant or chief of staff support layer
Typically $5,000–$6,000 / month to execute onshore
Humanloop: at least 30% less
Once recruiting, benefits, management time, and replacement risk are counted, the true cost is higher again. Our scope is priced against that alternative, not against hours, discovery produces the number.
How engagements are pricedHumanloop Placed
You already know exactly what you want delegated, you have written it down, and you can direct someone weekly. We place a pre-trained operator into that structure.
Humanloop Managed
You know the symptoms but not the system. We define what should leave your desk, build the routines, run them, and hand you a documented capability.